Employee Number in Payroll Interface: Which one do I use?

Employee Number in Payroll Interface: Which one do I use?

  1. We link the employees from the POS to the payroll provider, either through entering the POS Emp number/POS clock number on payroll provider side (they will have a field for POS clock ID or POS emp number), or entering the payroll provider employee number on the POS side (in alternate ID, export ID, payroll ID etc).
  2. The issue to resolve is whether you have separate companies setup with your payroll provider, or you have one master company AND you have employees that work in more than one store. With one company setup for multiple stores, the issue is you can't setup duplicate employees on the payroll provider side in one company and you will have different employee/clock numbers (most likely) in the stores POS for the same employee. 
  3. If employees work in more than one store and you have one company for all employees, then you must use the payroll provider number on the POS side in the Export ID/Alt ID/Payroll ID field on the POS system. This means you need to take an Employee report from the payroll provider and in each store enter the payroll employee number for the employee in POS system.
  4. If you have separate companies then its easier to enter the POS employee number/clock number on the payroll provider side. The reason being, is that the MOD forgets to inform the payroll dept of the new hire, the file will error on import and you will know you need to add the new hire on the payroll provider side. If you have to use the payroll employee number in the POS and the MOD forgets to enter it in on the POS, then the employee hours don't get exported and its possible they don't get a pay check if no one notices before payroll processing.


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