Changing the pay period in iPOS Payroll

Changing the pay period in iPOS Payroll

To change the pay cycle or pay period dates, launch iPOS Payroll and from the top menu bar, its Setup > Pay Period Setup.
  • If you are changing the cycle complete (i.e. weekly to biweekly), select the new cycle on the left
  • Use the drop down calendar to select the new start date of the LAST pay period, then hit the Set dates button. 
if you need to create a payroll for a custom date range due to make up the days from the old to the new, you can select a custom date range and create the pay data file. To do that, its the top menu bar, then Setup > Utilities
  • Pick any start and end dates from the set dates button, then use the create payroll file button on that form to create the file (don't go back to the main form, that always runs the fixed pay period).

FAQS

Why does iPOS show the last pay period and not the current pay period?
iPOS Payroll always displays the previous pay period as the current one never gets processed because it has not ended.

When does iPOS change the dates for the pay period?
When your current pay period ends, iPOS advances the dates. For example, if your previous pay period is 11/25/2019 to 12/8/2019 and your current pay period is 12/9/2019 to 12/22/2019 then on 12/23/2019, iPOS will advance the pay dates to this pay period (12/9/2019 to 12/22/2019). To reiterate, iPOS always displays the previous pay period, so you can create the pay data file for this time period. The current pay cycle is never processed or displayed in iPOS Payroll.

What if the dates don't advance properly?
If the dates don't advance, or they are stuck on a specific date it's most likely because the read/write attributes on our configuration folder are incorrect. To fix this, right mouse click on the folder located at c:\programdata\ipospay and under the security tab, ensure ALL Users have full access. That means you need to have each user that uses iPOS payroll full access. For example, if you have a user called Manager and another user called General Manager, you will need to add these specific names to the users list in the Windows security settings panel and check them for full access.


This folder is hidden by default. If you don't see it, use your view options to unhide. Don't confuse this folder with Program Files.

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The write only attribute can get removed on non admin users on some Windows updates


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